In some instances, employees will be given permission to live in the on-site accommodation by their Area Manager.
Hourly Employees
The Accommodation Agreement must be issued by the General Manager, this must be signed and returned before moving into the on-site accommodation. The GM will also need to set up the live-in deductions with the Hourly Payroll team and ensure Fourth is updated with the site that they live in and date moved in. When an employee moves out, the General Manager must update Fourth and inform Payroll. Please see separate article 'Updating Fourth with live in details'.
To notify payroll please submit this form
Salaried Employees
For salaried employees, the Accommodation Agreement and live-in deductions will be processed by the HR Support team. Please notify the HR team of any members of staff who are dismissed and living on site, or have moved out of on-site accommodation.
To notify HR please submit this form
What is included in the rent payment?
Rent payment is inclusive of your accommodation and utilities. This does not include Council Tax. It is the employees responsibility to notify the council that they have moved into or out of the site and set up Council Tax payments directly with them if they do not live in a HMO site. The Accommodation agreement sent to the employee will confirm whether or not they are responsible for the council tax.
If you need an Accommodation Certificate, please click this Sharepoint link
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